The Money Out agents

AI agents that stop the wrong payment before it leaves.

Four agents read every supplier bill, check it against the order and past payments, send it to the right approver, and prepare the payment for your signatory. Nothing pays without a person.

Book a demo Meet the agents
Supplier bills12 new today
Purchase ordersOpen orders
Goods receivedStore notes
Approval limitsBy role

CFOInsight · Ready to pay

৳18.6 L 9 bills checked

This weekNext week →

Behind today's number

Ready to pay=Bills checked ৳33.2 L− Duplicates stopped ৳1.2 L− Waiting for approval ৳13.4 L
Sample numbers

The problem

One wrong payment costs more than a month of checking.

When bills pile up, people check what they can and trust the rest. That is when the same bill gets paid twice, or money goes to an account that changed by email.

Paid twice

The same bill comes back with a slightly different number, and nobody notices it was paid last month.

Fake bank details

An email says "our bank account has changed". The next payment goes to a stranger.

Approved by habit

Payments get approved by whoever is free, above their limit, without seeing the bill.

Your money-out team

Four agents. One rule: nothing pays without a person.

Agents do the reading, checking and preparing. People approve and release. Every step lands in the audit trail.

T

Transaction Agent

Turns bills, salaries and approved commitments into payment requests, so nothing starts from a phone call.

What it does

  • Reads supplier bills and copies the numbers, no typing
  • Starts recurring bills and rent on schedule
  • Builds the monthly salary request from the approved payroll
  • Takes new spending from one short form

Never does

  • Approve anything
  • Change an amount after it is submitted

Logged 09:12 · Transaction Agent · 12 bills read

V

Verification Agent

Checks every request before anyone is asked to approve it.

What it checks

  • Purchase order, goods received and invoice agree
  • The same bill was not paid before, even with a changed number
  • Supplier and bank details match what is on file
  • There is budget left

Never does

  • Approve anything
  • Clear a problem without new evidence

Logged 10:42 · Verification Agent · duplicate stopped · rule v3

A

Approval Agent

Sends each request to the person allowed to approve it, and nobody else.

What it does

  • Routes by approval limit and department
  • Shows the bill and the checks on the approval screen
  • Uses your standing rules for routine bills, like fixed rent
  • Finds the backup approver when someone is away

Never does

  • Change limits or rules
  • Approve above a rule, or treat silence as a yes

Logged 11:05 · Approval Agent · sent to Director · limit ৳20 L

P

Payment Preparer

Builds the bank file for your signatory and follows each payment until the bank statement confirms it.

What it does

  • Builds the payment file from approved details only
  • Checks every line against the approval before your signatory sees it
  • Asks for one confirmation per batch
  • Tracks each payment until it shows on the statement

Never does

  • Release a payment. Your signatory does that in the bank
  • Change a beneficiary or an amount

Logged 11:30 · Payment Preparer · batch of 9 ready

Use cases

Where the Money Out agents go to work.

A new supplier is added

Details and bank account are checked before the first bill. The first payment always waits for a person.

"Our bank details have changed"

Payments to that supplier freeze until someone calls the number already on file and confirms.

Month-end supplier run

Dozens of bills checked in minutes. Your signatory releases one batch, confirmed line by line.

The same bill, sent twice

A second copy with a new number is caught before approval, with the earlier payment shown.

Today's supplier bills92% cleared automatically
  • Office rent · October৳3,50,000Cleared
  • Electricity · DESCO৳48,210Cleared
  • Courier services৳62,400Cleared
  • Packaging supplier · copy of INV-882৳1,15,000Duplicate stopped
  • Machine spare parts · new supplier৳15,00,000Waiting for you

Logged 10:42 · Verification Agent · rule v3 · Example

Proposals, not surprises

Checked, queued, approved.

Every bill is checked against the order, the goods received and past payments. Routine bills clear by your rules. Anything unusual waits for a named person, with the reason shown. Nothing pays until your signatory releases it in the bank.

While you sleep

The bills are checked before the office opens.

The Money Out agents work through the night. By morning, the owner knows what is ready to pay, what was stopped, and what needs a decision.

Before your first coffee

  1. 6:0012 new supplier bills read and matched to their orders.
  2. 6:04A duplicate bill stopped. The earlier payment is shown.
  3. 6:10A "bank details changed" email frozen. Call-back task created.
  4. 9:00Director approves 9 bills from the phone.
  5. 11:30Signatory releases one checked batch in the bank.

Sample day

Every bill checked once. Every payment matched to the bank.

The Money Out agents read your bills, orders and goods notes, apply your limits, and hand your signatory a checked payment file.

Checked onceMatched to the bankSupplier billsPDF, email, scanPurchase ordersTally or ERPGoods receivedStore notesApproval limitsSet by the ownerApprovalsPhone, web or WhatsApp linkBank payment fileFor your signatoryTally entryPosted and read back CFOInsightEvery bill is checked against the order, the goodsand past payments before anyone approves it.

Questions

Money Out questions, answered.

Can an agent pay a supplier by itself?

No. Agents prepare the payment. A named signatory releases it in your bank's own portal, and the bank statement confirms it afterwards.

What counts as a duplicate bill?

The same supplier and amount close together, a near-identical invoice number, the same document file, or the same service billed twice for one period. Each one is shown to a person with the earlier payment.

What happens when a supplier changes bank details?

Payments to that supplier stop. Someone calls the number already on file to confirm, and the first payment to the new account needs a person's approval.

Who can approve which amounts?

You set the limits by role. The Approval Agent sends each bill only to someone allowed to approve that amount. The AI can never change the limits.

Can routine bills skip approval?

Yes, if you and a second person set a standing rule for them, like fixed rent within a set amount. Your signatory still releases every payment in the bank.

Does it work with our bank?

Yes. It prepares a payment file for your bank's portal and checks the bank statement afterwards. A direct bank link can be added later where your bank offers one.

Let the agents check every bill.

See the Money Out agents work through a full synthetic year of bills, with planted mistakes they have to catch.

Book a demo See all agents